MSUM
Academic
AffairsFaculty
GuideAdvising
/ Registration
Academic Advising
Academic Appeals
Academic Forgiveness Policy
Dragon Days
Registration
Repeating Courses
Academic Resource Office
Diane Wolter, Director
Flora Frick 151, 477-4318
Academic Advising Policy
The
purpose of the MSUM Academic Advising Program is to help individual students
realize the maximum educational benefits available to them at MSUM.
The
functions of academic advising include:
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Providing students with information on policies, procedures and programs of the university.
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Assisting students in choosing educational and career objectives commensurate with their interests and abilities and in exploring the possible consequences of their choices.
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Making students aware of the support services and other educational resources that may be pertinent to their educational objectives at this University.
This
process requires constructive, individualized relationships between students
and qualified members of the academic community who
can and will provide the time and atmosphere conducive to extensive
discussion of the above and related areas.
All
advisors are expected to provide time sufficient for their advisees to be
able to see them with reasonable ease and frequency. Office hours should be
posted. Special arrangements should be made for Pre-registration Advising.
Under
Article 10 of the
IFO/MnSCU Agreement, normally faculty members will
be responsible for ten hours weekly for student advising and other contacts
with students, at times and approved locations posted at the faculty
member’s office.
Specific
official duties of all advisors included in the basic responsibilities
listed above include:
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Approving student’s course selection and providing student’s Advisor Access Code.
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Reviewing the student's progress toward completion of Dragon Core and major course requirements, including reviewing the student's Degree Audit Report.
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Approving and signing the student's application for graduation; and keeping adequate records.
Each
term all advisors receive the following from the Records Office or the
Office of Academic Affairs:
-
A list of current advisees (the advisor should check this list and notify the Records Office of any changes or discrepancies with his/her own records).
- Copies of notices of "academic probation" status sent to students who will be suspended at the end of the current semester unless they fulfill specified GPA requirements.
Faculty who want appointment sign-up shhets, Dragon Core worksheets or other advising materials may contact the Academic Resource Office.
The
Office of Academic Affairs is responsible for the official appointment of
faculty and Peer Advisors and their orientation and training; for assisting
advisors in all appropriate ways, including coordinating university support
services as they apply to academic advising; and for supervising and
evaluating MSUM's Academic Advising Program.
A
university committee on academic advising meets regularly to review the
program, suggest improvements, and assist in implementing advising policies.
If advisors of upper-class students leave the University or are unable to continue this function, the department chairperson reassigns the advisee and notifies the Records Office or ARO of the change. An upper-class student who changes his/her major and/or advisor contacts the chairperson of the new major department to obtain the new advisor's name and returns the completed form to the ARO.
A real effort to be available to advisees, a conscientious observance
of the advising schedule, full use of advising resources and the Degree Audit Report can result in excellent advising.
Freshman
advisors are nominated by departments and appointed by the Vice President
for Academic Affairs. Freshmen who have declared majors in particular
departments are assigned advisors from those departments.
Freshman advisees may be reassigned by the chairperson of the major
department during the spring semester of their sophomore, junior, or senior
years. In most departments, students keep their original advisor until they
graduate.
Freshmen
who have not declared majors (undeclared)
are assigned to specifically selected faculty members who have volunteered for this service.
"Undeclared" assignments and changes are made by the
Director of the Academic Resource Office.
The
MSUM Peer Advisor Program:
[ASC
08/07/01]
Academic Appeals
Records Office
Owens Hall 2104, 477-2565
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Students seeking to waive a graduation requirement or similar academic policy should inquire at the Records Office to determine if an appeal is necessary.
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Students complete an appeal form, including a faculty advisor’s statement and signature, and submit the form to the Records Office.
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The Committee on Academic Appeals reviews the appeal and approves or denies the appeal.
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Students who are not satisfied with the decision of the Academic Appeals Committee may appeal to the Associate Vice President for Academic Affairs.
For detailed information on the following appeals:
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Course Grade Appeal -- Academic Affairs
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Appeals for Academic and Financial Aid Suspension -- Academic Resource Office
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Tuition Refund Appeal Form -- Business Office
The Academic Forgiveness Policy at MSUM gives an undergraduate student who has been away from MSUM at least five years, a one-time opportunity to establish a new grade point average (GPA). Students who seek redress under the Academic Forgiveness Policy must meet the following conditions:
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The student must not have been enrolled at MSUM for a minimum of five consecutive years prior to the "point of academic forgiveness."
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Upon readmission, the student must demonstrate adequate academic ability by completing 12 undergraduate credits at MSUM with a minimum GPA of 2.0 (A grade of “C” or higher in each class).
Academic
forgiveness cannot be granted if a student has earned a post-secondary
degree following his/her initial MSUM attendance and applied MSUM credits
toward that degree.
Students
who meet the two conditions cited above should contact the Office of
Academic Affairs (Owens 206) for the application form.
After the Academic Forgiveness application has been approved, the
Registrar will make the following adjustments to the student's transcript:
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The transcript will be separated into two sections indicating the point of forgiveness. Academic forgiveness will be indicated on the transcript.
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No credits will be granted for any course completed at MSUM prior to the point of academic forgiveness. However, the course titles and grades from these courses will remain on the transcript.
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Calculation of the student's grade point average will not include grades received prior to the point of academic forgiveness.
Dragon Days are a one-day program designed to academically advise and register new students. It allows students to get a jump on the upcoming school year by meeting academic advisors, selecting classes for next fall, and getting acquainted with campus. Special orientation sessions are also held for parents and guests. A Dragon Day is required for all new students.
MSUM's Online Registration Services an Integrated Student Record System (ISRS) is maintained by the Minnesota State Colleges and Universities (MnSCU) system office.
Login Instructions are available
online at
eservices.
Web Registration & Registration Overrides
- Dragon ID is your 8 digit Student/Employee ID.
- Your PIN number is the same one you've used to register for previous terms.
- If you have not used your PIN number before, it has been preset to your birth date in YYMMDD format OR the last six digits of your SSN. You should change your PIN number to the new format which is 6 digits. The following combinations of PIN numbers can be easily guessed so are invalid to prevent unauthorized access to private student data:
000000 123456 111111 234567 222222 345678 333333 456789 444444 567890 555555 987654 666666 876543 777777 765432 888888 654321 999999 543210
- Campus Specific Instructions: Refer to campus registration page for additional options.
- At end of your login session, you must 'Logout' and close the browser to ensure that nobody else can access your records using your computer.
Arranged
Class Permits: Under
current web registration practices, faculty will have Dragon ID and PIN
numbers which will allow them to control access to their courses via the
World Wide Web, the phone or the Student Registration application screens.
Special Permissions, or Arrange Slips, will become an override code
attached to the course.
To admit a student, faculty must enter the appropriate information.
Student
registration may be done by the web, by phone or by computer using Student
Registration Application screens.
Students are required to see an advisor in order to receive their
copy of the graduate audit, or advising transcript.
All
advisors will receive a Personal Data Form (PDF) and a graduate audit for
each of their advisees.
The PDF contains various demographic data of the advisee and also
contains the advisor access code.
The code is, in essence, an electronic signature, and must be entered
by the student in order for the student to register for classes.
Faculty members should give each advisee their PDF after the advising
sessions has been completed.
All faculty, but especially new faculty, are encouraged to contact
the Records Office if they would like a review, or instruction, in using the
Touchtone or Web registration process. The
graduation audit sorts student credit hours into the various Liberal Studies/Dragon
Core
categories (if applicable) and groups all other courses in alpha/numeric
order.
Arranged class permits (available from Records Office and from most department secretaries) are to be used only for special arrangements with students for classes not assigned specific rooms, credit hours, and/or times. Courses requiring Special permission are marked with a (*) in the course schedule.
Pre-Registration: Pre-registration for spring term occurs approximately six weeks prior to final examinations during fall semester. Pre-registration for currently enrolled students for the fall term is held about six weeks prior to spring final examinations. Pre-registration for summer sessions is held the week before fall pre-registration. Incoming students for the fall term are registered during the spring, summer, or just prior to fall term, during Dragon Days.
When a course is repeated, only the higher grade will be used to compute the student's grade point average. However, repeating a course more than once will result in the removal of only one previous grade from the student's GPA computation. To assure that the GPA is correct, the student must submit a "Repeated Course" form at the Records Office. All course attempts will remain on the student's permanent academic record. Students may not repeat a course to improve a previous grade of "C" (includes the full range of C+, C, and C-) or better in that course. Such registration will be treated as an audit or if circumstances warrant, as a "W" grade.
[M&C 5/15/92, Revised 2003 to include +/- Grading]
MSUMAcademic
AffairsFaculty
GuideAdvising
/ Registration