Academic Honesty
Auditing Courses
Change of Grade
Course Grade Appeal
Examination for Credit Policy
ExaminationsFinal Exam Policy Proctoring of Exams Excess Credit
Final Term Grades
FN
Grade Point Average
Incomplete Credits
In-Progress Courses
Pass / Fail Courses
Pass-No Credit Grades
Posting Grades
Proctoring Examination Policy
Scantron Tests
Withdrawal from Enrollment
The University expects all students to represent themselves in an honest fashion. In academic work, students are expected to present original ideas and give credit for the ideas of others. The value of a college degree depends on the integrity of the work completed by the student. When the instructor has convincing evidence of cheating or plagiarism, the following actions may be taken:
-
Assign a failing grade for the course in which the student cheated.
- Report the offense, the evidence, and their action to the Dean of their college or the Vice President for Academic Affairs.
In
either case, the instructor must inform the student and may, but is not
required to, report the offense and his/her action to any or all of the
following: the Registrar, the faculty dean, the Vice President for Academic
Affairs, and the Vice President for Student Affairs. If the offense is reported, the student must be notified
simultaneously.
If the instructor (or any other person) feels the seriousness of the offense warrants additional action, the incident may be reported to the Student Conduct Committee through the Student Support Services Office. The Student Conduct Committee will follow procedures set out in the Student conduct Code. After its review of the case and a fair, unbiased hearing, the Student Conduct Committee may take disciplinary action if the student is found responsible (see Student Conduct Code for details).
A student who has a course grade reduced by an instructor because of cheating or plagiarism, and who disputes the instructor's finding, may appeal the grade, but only by using the Grade Appeal Policy, which states that the student must prove the grade was arbitrary, prejudicial, or in error.
[M&C 5/15/92]
Also, refer to Academic Honesty in the Student Handbook.
A student who wishes to audit a course (i.e., attend without seeking credit) must be admitted to the University, register for the course, and pay full tuition and fees. An "audit" student may attend all class sessions but is not required to complete assignments or projects, participate in discussions, take examinations, or meet other requirements. A student must declare the intent to audit a course by submitting a Course Audit form, signed by the instructor, within the first ten class days of a term or by notifying the instructor at the time of registration in an evening class, workshop, or off-campus course. A student may not receive credit for auditing a course except by re-enrollment for credit and successful completion of the course in a subsequent term. An entry of "AU" is made on the student's permanent academic record when a course is audited without credit.
[M&C 5/15/92]
Any change of a grade on the official grade report must be made by the instructor, who submits a change of grade form to the appropriate academic dean.
[M&C 5/15/92]
A
student has a right to expect thoughtful and clearly defined approaches
to course grading, but it must be recognized that varied standards and
individual approaches to grading are valid.
Course grading methods should be thoroughly explained to students
at the beginning of the semester and must appear on the course
syllabus. For detailed information, refer to
Course
Grade Appeal Policy.
All
instructors of courses are expected to evaluate effectively the performance
of the students in their classes. However, there may be some classes where
formal examinations may not be appropriate. Many faculty members give major
examinations at approximately the middle of each term and again at the end
of the term. Final Class Periods during
the last week of the term are scheduled by the Registrar, and each one may
last for as long as two hours. These class periods may not be rescheduled
without the permission of the Vice President for Academic Affairs.
All instructors are expected to utilize the Final Class Schedule for its
intended purpose; i.e., final examinations or other appropriate classroom
activity.
Student requests for early
examinations
[M&C 5/15/92]
Final Exam Policy
No student should be expected to write more than two final examinations on the same day during the Final Class Schedule. Any student who has three exams on a single day as scheduled by the University may appeal to any of the instructors concerned to re-schedule one of the exams. Should the instructor(s) be unwilling to re-schedule the examination, the student may appeal to the Academic Dean of the appropriate college.
The last examination given in a course during the semester must be given during the Final Class Schedule as scheduled by the University. Classes must meet during the Final Class Schedule as scheduled by the University. Any exceptions to this policy must be approved by the Academic Dean of the appropriate college.
[APAC 4/6/99]
Department secretaries and student workers are not allowed to proctor course examinations
Emergency situations do occur occasionally, and that in those instances, individual faculty members might have no alternative but to ask either the department secretary or a student worker for assistance during an exam period. However, in the absence of such an emergency, faculty members are expected to administer their own course examinations. While it is appropriate to ask faculty colleagues within the department to proctor an exam when the course instructor must be absent, is is not appropriate to request those who are not faculty members to take on this responsibility.
[Memo-VP Academic Affairs 8/28/00]
In order to register for more than 18 credits during any semester (nine credits during a summer session), students with fewer than 60 earned credits must complete an Excess Credit form, which much be signed by both the student's advisor and the faculty dean. No student may register for more than 20 credits without an Excess Credit Permit.
Final grades are expected in the Records Office at 3 p.m. on
the last duty day of the semester (listed on calendar). It is imperative that all grades be in on time so that they can be
included in grade reports to students. Passing grades include A, B, C, and
D. For a
failure the grade of "F" is used.
Incomplete grades may be indicated, as well.
[M&C 5/15/92]
Step-by-step instructions for Entering Grades on the Web is available online from the Records Office.
NOTE: Up to 40 records will be displayed on this grade entry form. If there are more students in this course, a message will be displayed at the top of the page. Return to "Grade Entry" to complete the remaining students.
If you enter a few grades at one time and proceed to next step, and then come back later that day or the next day to continue, the names will only appear for those students still needing a grade posted. The names will not appear for those who you have submitted grades. (I do not encourage this practice, but it does work.)
Grades can only be entered during a specified time frame at the end of each term. This time frame is essentially the same as that given for turning in the paper class lists.
Grades do not appear on a student's record until a batch process is completed. The Registrar will run a batch program once a day which processes the posting of grades to the student's record.
Paper class lists may still be used for recording final grades for those faculty who do not wish to use the web process. Regardless of which method is used for grade reporting, The Registrar's Office still wishes all rosters returned to us (whether filled in or not) for reasons of data security.
Questions concerning this policy should be directed to the Records Office, Owens 104, phone 477-2565.
Grade Point Average (Effective Fall 1999)
All study for university credit is recorded with the following grade point assignments:
| Letter Grade | Grade
points per Credit |
Letter Grade | Grade
Points per Credit |
|||
| Excellent | A+ | 4.00 | Passing | D+ | 1.33 | |
| A | 4.00 | D | 1.00 | |||
| A- | 3.67 | D- | 0.67 | |||
| Above Average | B+ | 3.33 | Failing | F | 0.00 | |
| B | 3.00 | Incomplete | I | |||
| B- | 2.67 | Pass | P | |||
| Average | C+ | 2.33 | In Progress | IP | ||
| C | 2.00 | Audit | AU | |||
| C- | 1.67 | Withdrawal | W |
The grade point average (GPA) is computed by dividing the number of grade points earned in a given course by the number of credits attempted. Credits with grades of "P", "I", "IP", "AU", or "W" are not included in computing the grade point average. Credits with grades of "F" are included in computing the grade point average.
Only those credits and grades earned at MSUM are used to compute the GPA.
[Approved 12/1/98]
"FN" is used if you have a student on your class roster who has NEVER ATTENDED your class. You should not use the "FN" grade if the student came for at least one class. It is restricted for those students who NEVER came to your class.
The mark of "I" (Incomplete) is granted when the student is unable to
complete course requirements for reasons beyond his/her control and when
arrangements have been made with the instructor prior to the end of the
semester.
It
is the responsibility of the student to ascertain the instructor's
requirements for making up an Incomplete. A
Removal of Incomplete form must be completed and signed by the student and
faculty prior to issuance of an Incomplete grade.
Any unfinished work is listed on the form.
A copy of the form must be attached to the class grade report when it
is submitted to the Records Office at the end of the term.
Ordinarily, the Incomplete is made up during the next semester. (Note: Students receiving financial aid may have specific requirements). When requirements have been met, the instructor completes the verification section of the Removal of Incomplete form and submits it to the Records Office. Incompletes which have not been completed by the end of the next semester will become "F" grades.
If an
Incomplete requires substantial class attendance in a subsequent term the
student must register to repeat the course and pay tuition and fees.
The grade of in progress or "IP" is reserved for special cases and mans that the particular course is not desgined to be completed by the end of the term. An "IP" must be made up by the student during the next year in which they are enrolled, unless other arrangements have been made with the instructor. If the instructor does wish more time to be granted, they must file an extension with the Registrar. When in progress grades are not mad eup within the specified time, they automatically become either "f"'s (graded courses) or "NC"'s (P/N courses). When an in progress grade is made up, the instructor reports the completed grade to the Records Office using a Grade Change form. Students making up in progress grades should be re-register for the class.
Certain courses, the nature of which makes it impossible to differentiate between passing grades, may be offered on a pass "P" or fail "F" basis upon receipt of permission from the Vice President for Academic Affairs. All students in such courses must be graded on a "P" or "F" basis. Student teaching and internships are always graded on a pass-fail basis. The Vice President for Academic Affairs may grant permission for other courses to be graded pass-fail. All students in an approved course shall be graded on a pass-fail basis.
[M&C
5/15/92, revised 12/29/08]
Any
student with sophomore, junior, or senior standing may take one course per
term for Pass-No Credit grades in areas outside the student's major or minor
discipline. Pass-No Credit courses may not be applied to the Dragon Core Programs. A
student may apply up to 16 credits under the Pass-No Credit option to a
baccalaureate degree program. No course which the student has previously
failed may be repeated under the Pass-No Credit option.
Pass-No Credit courses are not included in computing the grade point
average.
A grade of "P" is recorded for any course successfully completed under the Pass-No Credit option. The grade "NC" will be recorded if the courses is failed. A Pass-No Credit agreement form, available from the Records Office, must be signed by the student and his/her advisor and returned to the Records Office on or before the tenth class day of the term (fifth class day of a summer session).
Faculty wishing to post exam or course grades must do so in a manner that does not allow for identification of individuals. For example, names, student numbers, initials, and social security numbers may not be used. For specific information, refer to FERPA policy.
Please make sure you have a cover sheet that is filled out completely with each test or class evaluation. Cover sheets are available online as a word document or in the Information Technology Department office. #2 Pencils MUST be used on ALL scantron sheets. Answer boxes MUST be filled in accurately to insure proper results.
An answer key must accompany each test with the ID Number Field filled in with six 9's.
On a "Normal" day we will make our best effort to have the tests done within one hour.
When tests are picked up it is required for you to sign for them.
During Midterms and Finals we will try to process as they come in.
If you want to wait for your tests to be processed, it is suggested that you call the Information Technology Department (477.2603) for the estimated processing time.
If we have a problem running the tests we will attach a form to let you know what the problem was.
To withdraw officially from all enrolled courses, a student must complete the Student Withdrawal form available from the Counseling and Personal Growth Center. A student who withdraws without following this procedure will receive a grade of "F" in each course and are considered "unofficially withdrawn". Financial Aid recipients who unofficially withdraw may incur repayment obligations.
"W"
grades cannot be granted if the complete withdrawal takes place later than
the normal withdrawal deadline of the semester. To
receive a grade of “W” after the withdrawal deadline, the student must
file an Academic Appeal with the Records Office indicating special circumstances and have the appeal
granted. If
an emergency develops after the normal withdrawal deadline, the chair of the
Academic Appeals Committee is empowered to allow immediate withdrawal
without grade consequences.
Any
refund of tuition or fees will be according to the schedule given under
"Refund of Tuition Payments Due to Withdrawal."
under
Financial Aid
[PDF]
in the
MSU
Moorhead Bulletin
.