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TOCAR Collaborative Minutes
Tuesday, December 9,
2004
NDSU Meadow Lark
Room
Present: Concordia – Johnathan Judd, Jim Postema,
Richard Chapman; NDSU – Sandra Holbrook, Laura Oster-Aaland,
Jen Erickson, Tegan Henke, Paul Boswell; MSUM – Amy Phillips,
Phyllis May-Machunda, Anita Bender
I.
Introductions: Everyone introduced themselves.
II.
Upcoming Meetings:
·
1/13 – MSUM at CMU 227
·
2/10 – Concordia
·
3/9 – YWCA
·
4/13 – NDSU at University Chamber Room
·
5/11 - MSUM
III.
Organizational Updates:
NDSU – Administration of
student and staff/faculty surveys are coming to a close. Have
gotten a 40% return on staff/faculty surveys and a 20% return on
student surveys. NDSU hosted a level I training on November 20th.
YWCA – Leadership has
decided that the organization is not ready for the Level III
training but they still want to be a part of the Collaborative. The
YWCA will be working with the SEED program in hopes of bringing the
staff and Board together.
MSUM – Also finishing up
the student and staff/faculty survey. The Team is continuing to
meet monthly and 3 out of the 4 subgroups are beginning to meet
regularly.
Concordia – Completed
the faculty/staff survey last academic year (53% participation) but
are still talking about implementation of the student survey.
Concordia hopes to administer it in the spring semester. The
Community Relations Committee is studying the findings from the
staff/faculty survey.
NDUS – Paul reported
that the NDUS Diversity Council will officially announce a plan to
present anti-racism trainings throughout the university system as
well as the five tribal colleges during the MCARI Roll-Out event at
the Four Seasons Best Western in Mandan, ND, on Friday, January 23rd.
The event is open to anyone who wishes to attend. Amy will put
out an announcement of the event on the Collaborative List Serve
when Paul sends her the information.
IV.
Collaborative Membership and Relationships: Centro
Cultural and White Earth have decided to join the Collaborative.
Mujeres Unidas attended the last Collaborative meeting but has not
yet decided. The group suggested that the Refugee Women’s Network
be contacted about joining the Collaborative. Phyllis will
contact them.
Trainings – It was
suggested that the Collaborative host a Level I training in the
spring for new organizations. Group will revisit this suggestion at
the next meeting. White Earth will be hosting Level I trainings on
March 8th and 9th. NDSU would like to host a
Level I training in March in conjunction with other campuses in
order to share the traveling costs of MCARI. MCARI suggested March
22, 23, and 24th as potential training dates. NDSU has
chosen March 23rd. Amy and Phyllis will follow up
with other campuses and organizations for the 22 and 24th
dates.
V.
Analysis and Public Discussion of Survey: Groups
discussed questions about what kind of analysis of the data each of
the campuses need to do as well as what kind of public conversation
about the data should take place.
Analysis
·
Each organization needs to put together an initial
report on the surveying process and a summary of the methods used in
the delivery of the survey for Amy and Phyllis by the end of
December. This will be included in the year-end report for the
Bremer Foundation.
·
Group decided that the initial analysis of data
should include:
-
How many participated in the survey – sample size
-
Demographics of who participated
-
A rough tabulation of survey questions
-
Significant differences in the responses
-
Highlights from the raw data.
·
Group asked that the Assessment Committee meet to talk
about any further analysis that they think should be done. Amy
and Phyllis will talk to Deb White about scheduling a meeting in
December or early January.
Public Discussion –
Group discussed ideas around how to publicize the work of the
Collaborative and the findings from the survey. One idea is to
schedule community/campus meetings, “Campus Conversations,” on each
of the campuses to discuss the findings and what they mean during
the same week in March or April. The group decided that the
“Campus Conversations” should take place before the April 13th
Collaborative meeting to be followed by a joint Press Conference.
Discussion about the “Campus Conversations” and a joint press
conference will be discussed at upcoming Collaborative meetings.
VI.
Preparation for Level III Training: Group was given a
Handout (see attached) outlining the Team work that needs to be done
on each campus over the next month in preparation for the Level III
training, Jan. 29-31 and Feb. 5-7. Group had general discussion
about the outline, any questions they had, and shared ideas about
the work that needed to be done.
Next Collaborative Meeting will be January 13, 4-5:30pm at MSUM –
CMU 227
Submitted by,
Anita Bender
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