Welcome to the Student Organization Financial Information Page
The Fiscal Year 2013 Activity Fee Budget application is now available!
Recognized student organizations and student-activity concentrated programs can now submit their fiscal year 2013 application, click here to access the form.
NOTE: The deadline to submit the budget application is December 4th, 2011 at 11:59pm. Completed application should be emailed to schobsa@mnstate.edu
Question, Comments or Concerns? Please contact Sandy Schob at schobsa@mnstate.edu
To view a sample budget application click here.
Frequently Asked Questions (FAQs)
Q. "Can any student organization apply for activity funding?"
A. Only recognized student organization can receive activity fee funding. However, if your organization is pending, you may still apply for funds, however, approval will only be possible if your organization gets recognized before the Student Activity Budget Committee's (SABC) final decision which will take place early January.
Q. "What does Fiscal Year 2013 mean?"
A. A Fiscal Year is also known as Budget Year and it is a 12 month period used for financial purposes. The university's Fiscal Year 2013 begins July 1, 2012 and ends June 30, 2013.
Q. "Where do these funds originate from?"
A. Every MSUM Student pays a student activity fee which can be found as a line item on your tuition and fees bill statement. These fees are distributed to different areas on campus that serve the student body, one of those areas being the Student Activity Budget Committee (SABC). SABC then allocates those funds to recognized student organizations and student-activity concentrated programs which are able to offer you a diversity of opportunities on campus.
Q. "I do not have a copy of our previous year application, is there any way I can obtain that?"
A. Absolutely! Your prior applications could assist you in preparing your current budget application. E-mail Sandy Schob to obtain a copy of your prior year applications at schobsa@mnstate.edu
Q.“What is the process involved with the Fiscal Year 2013 Budget Application?"
A. The budget allocation (decision-making) process will be conducted by Student Activity Budget Committee (SABC) members starting early in January. Once SABC approves the budget amount for next year for each student organization, SABC submits their funding recommendation to Student Senate and President Szymanski. Senate and President Szymanski need to approve the allocation recommendations made by SABC before funding amounts for next year can be released.
Q. "What happens once the President approves the SABC allocations to student organizations for Fiscal Year 2013?"
A.The Activities Business Manager creates individual letters for each of the budget applicants that will detail the final allocation decisions from SABC.Letters are sent to the Organization Advisor and also a copy of the decision is put into the Student Organization mailbox located in the Office of Student Activities, CMU 222. A final approval of funding by the President is completed by the third week of April. Letters should be distributed by the time classes start in Fall 2013.
Q. "When will the funds for Fiscal Year 2013 be available for Student Organizations to use?"
A. Fiscal Year 2013 begins July 1, 2012.Student Organizations can use the Fiscal Year 2013 budget funds starting on July 1, 2012.
Links to application forms for travel funds, deposits, check requests, supplemental funding, and other financial forms are all listed to the right. If you are not sure which form to use, please call the Business Manager at 477-2486 or email schobsa@mnstate.edu.
**You can also check out our Resources & Forms link to the left for detailed descriptions of all of our forms.