Traveling with Students
The following scenarios are typical of student travel at MSUM. Review the required approvals and forms for each type of trip. In each situation, be sure to review the Travel Contingency Response Plan with your students. If you have questions about which forms are necessary, contact Tim Borchers.
Class Field Trip or Academic Group Trip
Other Student Travel (Individual or Small Group)
Student Organization Trip
Description: Travel that involves any recognized Student Organization (see list)
Trip Leader: Usually staff or faculty advisor
Pre-Trip Forms
- FY 2013 Student Activities Travel Approval/Advance Form
- Travel Roster Form (in Word, in PDF)
Other: Travel Contingency Response Plan
Approval: Vice-President for Student Affairs (via signature on the form listed above)
Questions? Contact Sandy Schob
Class Field Trip or Other Academic Group Travel
Description: Travel that is conducted as part of a course or academic program of study, involving a large group of students and faculty and/or staff leader.
Trip Leader: Course instructor
Pre-Trip Forms
- Student Group Travel Form
- Travel Roster Form (in Word, in PDF)
Post-Trip Forms
- Employee Expense Report (if applicable)
- Employee Credit Card approval (if applicable)
Approval: Dean (via signature on form listed above)
Other: Travel Contingency Response Plan
Questions? Contact your Dean
Faculty-Led Study Abroad Course
Description: Travel to a foreign country that is conducted as part of a class.
Trip Leader: Faculty member
Pre-Trip Forms (see Study Abroad site for templates)
- Travel Study Course Proposal Form
- Application (customized for individual course)
- Participation Contract (customized for individual course)
- MnSCU Health Form
- MnSCU Waiver Form
- Other forms may be required for specific courses
Post-Trip Forms
- Employee Expense Report
- Employee Credit Card approval (if applicable)
Approval: Dean (via signature on form listed above)
Other: Travel Contingency Response Plan
Be sure the destination is not included on a State Department travel advisory list.
Questions? Tim Borchers
Other Student Travel (Individual or Small Group)
Description: Travel that is conducted for a variety of reasons that is outside of a class, recognized student organization, or academic program (for example, individual travel to an academic conference, groups of students traveling on a spring break service trip, etc.) but that is funded, at least in part, by some account held by the university.
Trip Leader: Student, generally
Pre-Trip Forms
- Student Travel Requisition
- Travel Roster Form (in Word, in PDF)
Post-Trip Forms
- Student Expense Report (if applicable)
Approval: Dean (via signature on form listed above)
Other: Travel Contingency Response Plan